PRICES: Make sure that the price is competitive.
If the rental is
too high it will not attract visitors. Ensure that the prices are kept
up to date on your entry on jmlvillas.com
2) LOCAL AGENT:
If you do not live near the holiday property, you must employ a good local agent
who can check your visitors in and out, arrange cleaning, routine repairs and
replacements, arrange linen hire or a laundry service and keep an eye on the property
when it is not occupied.
The agent should be able to provide a "Welcome
Pack" if you want to provide one - bottles of wine for example or more if
the visitors are arriving late. You should provide your agent with the visitor's
contact details and vice versa so that they can contact the agent if they are
delayed or lost.
The agent can of course be a friend or relative living
locally, but it should be a business relationship and the agent should be paid.
3) RENTAL AGREEMENT: If you are letting a holiday property in France
you must provide a written agreement. In other countries, although it might not
be a legal requirement it is advisable so that your terms of rental are clearly
The document need only be 2/3 pages in length and include the
names of the visitors, the dates of the rental.The amount of damage deposit you
are going to hold, The rental price, cancellation of rental charges. Additional
costs e.g. electricity, linen hire etc.
A clause stating that if a local agent
has to meet the visitors at an unsocial hour, then any additional costs paid to
the agent will be paid by the renter. If it is a legal requirement in the country
concerned that the renter takes out insurance, then add it into the agreement.
4) INVENTORY: It is essential that you have an inventory of the contents
that can be checked in with your guests.
Either the owner or local agent should
politely point out that if the visitors break equipment, if they are glasses for
example then they should replace, if it is more serious - bed, window etc, then
immediately report it.
5) PROPERTY HANDBOOK: Provide a ring bound
folder with some notes about the property - how the hot water system works, where
the rubbish should be put, information on local shops, restaurants and attractions
6) INSURANCE: You must make sure that your property is properly
covered for holiday lettings. You should advise the insurance company that it
is being let for this purpose. In some countries (France for example) the people
renting must also take out insurance by law, but you must also be covered. If
you are looking for a policy visit our Insurance
REGULATIONS: You should ensure that your property complies with the country
regulations for safety issues.
In Britain for example a holiday
home must have furniture that complies with the fire & furnishing safety regulations
and displays the appropriate safety label. There are also gas and safety regulations
in certain countries. If in doubt talk to the local Tourist Office in the area
your property is located in.
France, rental properties with more than 5 bedrooms are legally classified
as a small hotel. Hotels are classified as public buildings requiring specific
fire protection such as fire doors and officially approved smoke alarms. These
regulations are enforced by the Mairie. Although there is no specific legislation
for fire safety in in private properties or rental properties with less than five
bedrooms in France, in any country the owner must have a duty of care to his/her
guests and install basic fire protection such as smoke detectors, fire blankets
and fire extinguishers. It is suggested that the emergency services numbers
are included in any Property Handbooks.
8) TAX: It is advisable to consult an Accountant regarding any tax
liability from letting out your holiday property.
If you invest in overseas property you must declare the profits in the UK. Unless
you are classified as non-UK domiciled, you are taxed in the UK on all your income
and gains wherever these profits arise. If you let your overseas property you
should inform the tax authorities where the property is located, which will sometime
mean completing a tax return in that country. The income and expenses from your
foreign property must be listed on the foreign income pages of UK tax return.
Any foreign tax you pay on that income can normally be off-set against the UK
Tax due where a double taxation agreement exists between the UK and the country
where the property is situated. Remember other countries have different rules
for tax deductible expenses. Take professional help.
9) AVAILABILITY: Ensure that the Availability dates are kept up to date
on your entry on jmlvillas.com
PRESENTATION (for web photos - brochure)
Make sure that you submit good clear photos of the property. Sun shining on it,
blue skies help. Make it look more inviting. Consider having the dining table
set, a bottle of wine on the table as well. Beds should be made up, leave the
television on and internal lights as well (particularly lamps on tables and units
that can be seen in the picture). Try to avoid having people in the photos. If
you need extra ideas, just take a look at some of the property lifestyle magazines
available in newsagents in most European countries.
PRE - LETTING CLEANING: -Make sure the property is clean and tidy before the
guests arrive. At jmlvillas.com we have received complaints that the property
was dirty and even someone still in there when a guest arrived in the early afternoon.
Make arrangements to have the property cleaned thoroughly in between lets and
if it stays vacant for a while between a let, have it cleaned before the new guests
PAYMENT OF RENT: Do take great care when accepting rental payments. Some people
are able to accept credit card bookings, but for the majority they are dependent
on payment by bank transfer or when the guests arrive. A jmlvillas.com client
has recently had a rather disturbing rental booking which has turned out to be
a scam. Fortunately, they were not stung but they thought other owners should
know what is happening as something similar could occur with your property.
more information See
HERE for Rental Scams in Holiday Home Letting
great care — if someone is making a booking well into the future, the ideal
situation is to obtain a booking deposit at the time of booking and the balance
two months before they are due to arrive. Stipulate those terms in your rental
agreement and also on ay printed booking forms.
RESTRICTIONS ON GUESTS: If you do not want pets, smokers, small children etc,
state this clearly. Remember, however, the more restrictions you make then the
size of your rental market will decrease. If you require more information on taking
pets in and out of the UK and Ireland CLICK
KEEPING FOR PROPERTY OWNERS: As
a property owner ou are required to maintain complete records of all expenses
incurred and the income received from your properties. This means that
you must hang onto every relevant receipt and keeping details of any personal
assets you used for the property business. An example of this would be to note
down the details of all journeys you make concerning your property's business,
the portion of your home used to process related paperwork and time spent on your
computer carry out work for the property.
should retain all bank statements and all records have to be retained for five
years after the tax return filing date. Any receipts regarding property improvements
should be kept for six years after the end of the tax year in which the property
is sold. If you don't keep tax related records you could face a UK fine of £3,000.
Remember that many countries
nowq have specific rules for swimming pools (alarms / fencing in France).
Ensure you are properly insured, arrange for a regular maintenance contractor
to check it and if it is a Communal pool remember to advise your renter guests
that it could be closed for a maintenance project during their stay. There are
occasions when they have to be drained or re-tiled and will be out of use for
HERE for Holiday home website payment scams for advertisers
HERE for Article Who's
Been Sleeping in My Bed – The Problems of Sharing Your Holiday Home with Paying
luck with your holiday lettings and if you have any further tips for property
owners to be added here, please email
them to us.
Please note this guide has been
compiled from experience and jml Property Services takes no responsibility for
the accuracy of its content. jml
Property Services taks no responsibility for any bookings or dealings between
a renter and a property owner